Contract: #MHEC-05012018

Xerox LogoIn an effort to give colleges and universities and state and local governmental entities more flexibility and choice in selecting the printers, multi-function devices, equipment purchasing options, and services that meet their needs, MHEC underwent a Request for Proposal (RFP) process for Data (document) Management needs in March 2016. Upon completion of the RFP process, MHEC selected Xerox as its approved vendor and entered into an agreement with Xerox that gives colleges, universities, and state and local governments a significant discount on the purchase price of Xerox wide range of products and services.  Xerox has always offered top-of-the-line, state-of-the-art printers. Now under the MHEC initiative, Xerox is the competitive price leader in all phases of printing, managed services, and workflow automation. More information on the available Xerox solutions may be found on Xerox's Private Ordering Portal.

Some of the features Xerox is offering under MHEC contract include:

  • Intelligent Workplace Services (IWS) goes beyond Managed Print Services by including comprehensive security, analytics, digitization and cloud technologies and software to deliver a more seamless work experience across paper and digital platforms. See how Intelligent Workplace Beyond Managed Print Services - Xerox can help institutions optimize their print infrastructure, secure their print environment and automate related business processes. 

  • Baltoro HF Inkjet Press, a cut-sheet production press that enables clients to print high-volume, transactional work and high-quality direct mail and catalogs on a single press with superior image quality and productivity. Learn more about Xerox Baltoro HF Inkjet Press Produces More Applications - Xerox.

  • Xerox Workgroup Apps is your gateway to a growing collection of easily downloadable and installable apps designed to transform the way you handle documents and data. Like traditional software solutions, Xerox® ConnectKey® Apps extend the capabilities of the single and multifunction systems and maximize the hardware investment.  Learn more at Xerox® App Gallery.  

  • Cloud Print & Digital Hub Services is a cloud-based multi-layered solution for organizations that need a fast, cost controlled way to design, produce and deliver a variety of on-demand digital and printed marketing materials.  The Services is powered by an easy-to-web storefront that gives real-time status reporting and enhanced cost control. Our solution brings digital disruption to traditional print processes through high levels of automation, ensuring rapid turnaround from order to ship. In summary, our Digital Hub and Cloud Print Services is a one-stop shop for all promotional and publishing needs for in-house or remote workers.  Workers can submit a print job online anytime, from anywhere using the Xerox platform. Print jobs are automated and sent to an integrated network of production centers to best meet client requirements.  Print production is completed to meet workers needs including virtual workers. Jobs printed are distributed or available for in store pickup. Learn more at Xerox® Digital Hub and Cloud Print Services.


Rachael Jones
Xerox State and Local Cooperative Contracts Manager
(310) 258-6266

Jennifer Melgar
Contract Administrator Assistant
(503) 685-2239

Nathan Sorensen
MHEC Director of Government Contracts
(612) 677-2767

The contract (MHEC-05012018) is effective July 1, 2018, through June 30, 2025.